The Accounts Payable Supervisor oversees the accounts payable department, and performs accounts payable functions including receiving and matching invoices, account coding, preparation of disbursements and accounts payable related record keeping.
Supervise and manage the accounts payable function which includes two direct reports.
Receive and process vendor invoices and internal check request.
Maintain open files for purchase orders, packing/receiving slips and matches invoices.
Verify invoices for quantity, unit pricing, extensions and applicable discounts.
Obtain approval from appropriate personnel for payment of miscellaneous invoices.
Code invoices with accounting account numbers according to distribution in the general ledger.
Print approved checks, prepares and routes for signature according to check signing authority.
Receive and answer phone calls from vendors or other department regarding invoice status.
Maintain certificate of insurance and all other vendor related files.
Coordinate collection and coding of receipts of all company credit cards.
Coordinate all year end 1099 distribution process.
Understand accrual basis of accounting to ensure proper month-end reporting.
Bachelor’s degree preferred.
3-5 years of experience in Accounts Payable.
Exceptional organizational and project management skills.
Ability to work in a deadline-driven, fast-paced environment.
Excellent written and verbal communication skills.